Pre-employment screening (PES) is the checking of relevant application information for accuracy, taking into account applicable data protection regulations and other legal framework conditions. As a rule, PES should only be carried out for those applicants who are applying for a position involving the performance of particularly confidential tasks or personnel and/or financial responsibility. In certain special cases, some of the checks and measures provided for in the context of PES and described in detail below may also appear to be necessary for other applicants.
If the position applied for is affected by PES or if the application involves a special case in which the more extensive collection and processing of personal data appears to be necessary, we will inform you separately about the form and scope of PES before it is carried out.
FAQs on Pre-Employment Screening
What is meant by pre-employment screening?Pre-employment screening (PES) is the checking of relevant application information for accuracy, taking into account applicable data protection regulations and other legal framework conditions. As a rule, PES should only be carried out for those who are applying for a position that involves the performance of particularly confidential tasks or personnel and/or financial responsibility. Further details can be found in the information on data processing for applicants under the following link.
When is pre-employment screening performed?The PES is generally conducted only at selected positions that are associated with the performance of particularly confidential duties or personnel and/or financial responsibility.
How transparent is PES?Risk-sensitive positions advertised by the Group include a note stating that a screening will be carried out as part of the application process and what is being checked will be explained Applicants whose details are checked by a PES receive information on the result of the check after it has been carried out.
Why does my prospective employer want to have my resume verified?The verification of self-declarations of potential employees should enable a fair application process.
The most important reasons for implementing a PES are:
- Fraud prevention
- Verification of qualifications for the selection of the applicants
- Protection of reputation & know-how
- Fulfillment of international compliance requirements
- Reduction of liability risks
What documents do I need to provide for the PES?Signed consent form for PES verification of applicant data and resume and professional/educational credentials.This form will be supplied if PES is required.
What happens to my data during the PES process?Personal data is processed only for the purpose of this audit. All data present in the processing procedure will be treated confidentially and in accordance with data protection regulations.
What happens to my data after the PES is completed?If an employment relationship is established, the personal data provided as part of the application process and additionally collected by us as part of PES will be transferred to the personnel file and processed for the purpose of implementing the employment relationship. If the employee is not hired, the additional personal data collected by us as part of PES will be completely deleted after 3 months.